Reduce Your Workload By 50% With A Real Estate Virtual Assistant

The beauty of my work is that I get to see firsthand how much can be accomplished when a real estate professional and a virtual assistant team up on a project. You can reduce your workload by 50% with a virtual assistant. Let’s Talk Retraining          Sometimes as a virtual assistant, I will get a call from a real estate agent who has just lost their on-site assistant. Things get serious when, in a day, they need to find someone to fill their assistant’s shoes. This is where we come in. Once we have become familiar with your system and programs, we can quickly work with you to keep your business on track. Create Systems I’m big on systems, as things can fall through the cracks when systems aren’t in place. Online office systems are a great place to start. I work with an agent who has everything online for his team – everything from the buying and selling process to the lease process…and it works. Evernote is a great way to create systems as well. What I love about their checklists is that when you’re ready to use the checklist again, all you have to do is select the Format tab, click to-do, and select uncheck all. Failing to Utilize Your Virtual Assistant To reduce your workload by 50%, you can’t fail to utilize your virtual assistant. While it’s...

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8 Point Email Management Checklist

There are plenty of systems out there. Some are fun to use like The Email Game and some are just good common sense. Either way, the quickest path to some extra time is to create an email management system and stick to it.        Read your mail once        Answer what you can immediately        Get junk email out-of-the-way        Use email filters        Schedule times to process your email        Delegate when you can        Create a signature        Create templates Read your mail once. This one speaks for itself and it is for those emails that don’t require a reply. Read what comes in once and either delete it or place it in a file because you plan to use it later. Answer what you can immediately. Those replies will continue to nag you until you get them out-of-the-way, so answer them right away. You’ll be glad you did, and those who wrote you appreciate it. Get junk mail out-of-the-way. Do yourself a favor and delete your junk mail immediately.  If you don’t plan to read it – ever – delete it. And while we’re on the subject of deleting, empty your deleted items. Use email filters. This is my favorite email management tip. Begin by creating a folder to filter your email to. Next, you will create the filter. In Outlook, you right-click anywhere in your...

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You Need Two of You – Hire a Real Estate Virtual Assistant

Are you looking to increase your client base, but hesitate because you are already spending too much time on your business? You need two of you. It’s easy to get overwhelmed, but it’s not necessary.  A real estate virtual assistant can help you to free up your hours – time that can be spent building on your client base. I Want To – But …. This short phrase holds many back from making what others have called the best decision they have ever made. You need two of you, and you can’t clone yourself. A real estate virtual assistant can be that second you that you have always needed. There are numerous ways that we can help. We can care for your lead management tasks. If you need help with your social media, we can do that for you. Many Realtors know that they need to blog and that it helps bring visitors to their website, but they don’t have the time … or don’t care to. We can be your second self. I Want My Listings Online Immediately Of course you do. That makes perfect sense. You need someone who understands deadlines and will work with you to get your listings online quickly. You can count on Real Estate Virtual Support to take deadlines seriously. We understand that you need two of you because you feel overwhelmed with...

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The Truth About Real Estate Virtual Assistants

You’ve been thinking about using a real estate virtual assistant, but you’re not completely convinced. The truth is that they’re growing in popularity, because the relationship between real estate agents and virtual assistants works so well. Some are saying that real estate virtual assistants have drastically lowered their expenses. Others have said that using REVAs allow agents to better control their overhead costs. How Can I Be Sure The truth is that you won’t be sure until you test the waters. Isn’t this so with employees, though? My sister works in an office where she supervises 30 employees. She says that when she leaves the office, their work slows down. A real estate virtual assistant’s business depends on their dependability. If they are lax in their work habits, it will show and they won’t be in business long. There are other reasons, though. Usually, you hire an employee for 40 hours a week. You can use your virtual assistant for as little as one hour a month. We even have “test the water” packages, where you only purchase one hour of services. I suggest at least five simply because of the discount. However, the one hour package is still there for those who want to try it. What About Communication This has never been a problem with me and my clients. They know how to get in touch with...

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Don’t Be the Best Kept Secret in Town – A REVA Can Help

You definitely know the real estate business inside and out. As a top producing agent, you’re busy, and your business is on the go.  At the same time, are you only spending time with your current client base, or are you generating new leads? With a real estate virtual assistant, there is no need to be the best kept secret in town. More Hours in a Day Consider using your time in the areas that you feel will most benefit your business. How can we help? Lead Management – Whether you use TopProducer, WiseAgent, or any other lead generating system, Real Estate Virtual Support can help. Drip Campaigns – We can help by creating drip campaigns for you and adding them into your CRM. The plus to you is more time with your clients. Listing Coordination – My favorite and most requested task. Whether it’s adding your listings to single property sites or your website, or it’s entering your listing to your MLS, we can lighten your load by caring for these tasks for you. Blog Management – It’s not at all uncommon for real estate agents to outsource their blogging; both writing blog copy and adding it to their websites. Don’t be the best kept secret in town. Creating Showing Tours – Not all agents do this, however, this is money well spent. Getting together your maps, information...

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Tips to Repurposing Your Articles and Blog Posts

Your previous blog posts have value. Think of the time and effort you spent while writing each of them. Yet, coming up with new material is difficult for some. Repurposing your articles and blog posts can help when creating content. Create a Summary Blog Post How many times have your written on the same topic? If you specialize in a specific area, it’s likely that you have created blog posts on the same topic many times. This is where  repurposing comes in. Create a summary blog post where you take several of your posts, summarize them, and create a link to the original. Remember to keep your summary fresh as Google doesn’t like duplicate content.  Be Selective Let’s be honest, not all of your blog posts have been successful on Google Analytics. So take your top-performing posts and repurpose them. You will extend the reach of your content and watch your traffic grow. Use Pinterest to Repurpose Blog Posts We know that adding an image to your blog posts is good for illustrating points, will boost your SEO, and will serve to break up a page of words which can be boring. Why not take advantage of Pinterest to repurpose your blog post? If you add images, which is always a good idea, to your blog post, pin them to your Pinterest boards. Create an E-book Again, we don’t...

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Run Your Business – Don’t Let It Run You

Do you run your business or is your business running you? If you have it backwards, like many do, it’s time to consider what you can do to turn things around. It’s easy to put your business in auto pilot and have more time for what’s important to you. Streamline Operations and Get Your Life Back If you use time tracking software, why not use one that automatically generates an invoice? Freshbooks offers such services. You create the task, clock the time, and generate an invoice when you need it. It couldn’t be simpler. Part of making your business life simpler is knowing what needs to be done and not depending exclusively on your memory.  Create systems to further simplify your business. Prepare a checklist of everything that needs to be cared for.  Note any deadlines that must be met. Add the checklist to a project management system, and you’ll easily see what needs to be done. Automate Your Email Everyone dreams of an organized email box, and it’s well within your grasp. If you fail to have an organized email system in today’s business world, important information, meetings, dates, and tasks will go undone.  Create filters for your new email to be moved to folders and sub-folders where you can clearly see what needs to be read. Read each email, or mark the unimportant ones as read as...

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