5 Easy Steps to an Organized Office
Posted by admin on Sep 6, 2013
Do you find yourself arranging and rearranging the same files and papers over and over? Are you constantly looking for that misplaced USB cord, head set, or stapler? Do you look at the mounds of paperwork on your desk and don’t know where to start? You’re not alone, but there is something you can do about it.
Start With Your Desktop
Begin by clearing everything off of your desktop that you don’t need. If it’s not essential, find another place for it. Headphones, tablets, pens, and pencils – everything that isn’t necessary needs to be cleared off your desktop.
If you are facing a pile of papers and don’t know where to start, move onto the next step to an organized office first. It will make finding a place for tablets and headphones much easier.
Deal With The Pile of Papers
If you deal with papers first, you will quickly reclaim your desktop and create a place to work. From that point on, it’s important to resist the temptation to let papers pile up again.
Placing it in another pile on another flat surface will only work against your best efforts at organizing your office. Deal with it now, and you won’t be sorry later. File it numerically or alphabetically, but unless you are waiting for information or a response, file any receipts, documents, or papers in a file cabinet.
We all have USB’s for our phones, printers, monitors, and speakers. Though you need headphones from time to time, unless you are an answering service, you rarely need them on your desk day after day. Place them out of sight in a drawer where they can quickly be found.
Is it Necessary?
Ask yourself three simple questions, and you can determine if something is essential to an efficient running office or not. RealtorMag quoted professional organizer Colleen Klimczak: Her advice is to ask yourself, “Do you need it? Do you love it? Do you use it?” If you can’t answer yes to one of those three questions, then the item must go.
Clean it Every Evening
There is a reason that many companies require that the desk be cleaned every evening. The clutter doesn’t build up over time. Start with a clean desk in the morning by making it a habit to clean your office every night. It will only cost you 5 to 10 minutes each day, and it’s worth the time in terms of tomorrow’s productivity.